Getting Started

There are three kinds of contracts used for part-time faculty members: F3 (most common), F4, and G3.

• F3 Contracts are used for part-time faculty only when the unit has confidence that sufficient courses/sections will be available for both the fall and spring semesters, typically at least two courses per semester, usually involving a payment of a minimum of $5,000 per semester or $10,000 per academic year. Part-time faculty with F3 contracts are paid every two weeks. These contracts should be offered at the beginning of the academic year for both the fall and spring semesters.
• F4 Contracts are the most frequently used part-time teaching contract and are typically used for part-time faculty teaching one or two courses per semester. Part-time faculty with F4 contracts are paid every two weeks during a fall or spring semester.
• G3 Contracts are for part-time faculty working more than 1,000 hours per year. After one year of work, G3 faculty are eligible for TIAA-CREF benefits. Contact the Human Resources Development for further information on benefits for G3s. (Note: G3 contracts must be approved by both the College Dean and the Provost. Approval of needed funds must be secured prior to offering the contract).

While teaching at these maxima, part-time faculty can have no other part-time employment at the University of Hartford. Directors and chairs who wish to employ part-time faculty members who are (or plan to be) working in other capacities at the University must seek approval from their direct supervisor and/or dean and the provost before employing those individuals to teach courses.

Part-time Faculty Forms

All part-time faculty are required to complete, and have on file, the forms listed below.  Continuing faculty members (teaching consecutive semesters with less than a three-year break in service) will only need to sign the teaching contract issued by the college or department. Otherwise the following forms need to be completed:

I-9 employment eligibility verification form (must be completed within the first three working days of employment).

CT W-4 and Federal Income Tax withholding forms (need to update if break in service).

Academic Forms and Services

The Academic Performance Warning (formerly Mid-Semester Warning) is available for use after the first full week of classes each semester. It is initiated by an instructor online and automatically informs the student, advisor, dean's office, and Center for Student Success via email of a problem a student is having with a particular course. Two areas that are reported using the Academic Performance Warning (APW) system are performance feedback and attendance. When students are not performing well or not attending regularly, report it via the online Academic Performance Warning system. You will be able to access APW as a menu option in the self-service system off of the main University webpage.

University ID Card

Part-time faculty members will receive a copy of their contract from their dean's office, which can be taken to the ID Office to receive their identification (ID) card. ID cards are issued at the ID Office located in the Gengras Student Union. It is recommended that part-time faculty call 860.768.5343 ahead of time to verify that the necessary ID number has been generated.

Using the Self-Service Center

The self-service center is part of the University of Hartford website where you need access in order to get a parking permit, enter grades, and perform other functions. It also has a lot of valuable information.

To access the University of Hartford self-service center, you must enter a valid University ID and PIN (Personal Identification Number).

Your 8-digit assigned University ID number is found on your University of Hartford ID card.

PIN: Your Personal Identification Number

You will need to contact the ITS Helpdesk, 860.768.4357 or helpdesk@hartford.edu to get your initial PIN. PLEASE NOTE: A valid University of Hartford email is required for continued access to the Self Service Center.

You will then be required to create a security question and answer to be used in the event that you cannot remember your PIN.

Your PIN must be a minimum of eight and a maximum of fifteen alpha/numeric characters. It must contain at least one number and one letter.

Your PIN will expire every ninety days. When prompted, you will be required to create a completely different PIN. A PIN may not be reused for a period of 180 days.

All part-time and full-time faculty, staff, and students need a valid permit before the first day of class. There is no grace period. You can get a parking permit by signing-on to the Self-Service and clicking on Public Safety/Parking.

All part-time faculty should open a University of Hartford email account. Increasingly, University of Hartford email will be the way that important information is communicated.  If you have a personal email account, you can set up your university email to forward to your personal account if you so choose. Email accounts may be obtained from Information Technology Services. Please check with your department secretary for procedures.

The University has two main dining halls, University Commons on the residential side of campus and Gengras Cafe in Gengras Student Union. Food also is available in Starbucks at the Dorothy Goodwin Cafe in Harrison Libraries, at Subway in Konover Student Center, Back Stage Cafe at the Handel Performing Arts Center, and late-night at theHawk’s Nest on the bottom floor of Commons.

Blackboard is a learning management system (LMS). It provides you with a ready-made online course that can be used to supplement your face-to-face instruction or to teach online. In addition to being able to post articles, assignments and other course documents, it includes teaching tools such as discussion boards, blogs, journals, online tests and surveys. In an emergency (pandemic flu, flood), instructors should plan to use Blackboard to continue teaching.

Blackboard course sites are created automatically for all scheduled courses. You will receive instructions for logging in to Blackboard when you apply for University email. New instructors are encouraged to attend the “Getting Started with Blackboard” seminar offered through the Faculty Center for Learning Development (FCLD). For a schedule of seminars, as well as other resources on Blackboard, please visit the FCLD website.

Part-time faculty members are requested to list an emergency contact on their contract.

In case of an emergency, contact the dispatcher in Public Safety at 860.768.7777 and describe the nature of the emergency. The dispatcher will send appropriate assistance. Because parts of the campus sit in three different municipalities, it is best to dial public safety than 911.

If you are injured in a work capacity, you must report the incident to your supervisor as soon as possible. The immediate supervisor will complete an Accident/Incident Investigation Form. This form must be hand-carried or faxed to Human Resources Department at 860.768.4732 immediately.

Changes to the University's operating schedule are communicated through:

Web Alert

The University's Web Alert system will be activated if there is an advisory. A message will appear on the University's home page (www.hartford.edu) detailing the emergency announcement.

Telephone

Dial the University's main number (860.768.4100), where you will hear the latest emergency information if the normal operating schedule has been altered.

Facebook and Twitter

Updates are posted via Facebook (University of Hartford ) and Twitter (UofHartford).

Text Message Notification

Emergency closing alerts will be sent via text message to students, faculty, and staff who have accurate cell phone numbers registered in the Self-Service Center. Visit hartford.edu/alert to confirm. Independent of text alerts on cell phones, all currently registered students and active employees will automatically receive emergency notifications through their official University email.

Notice About Radio and Television

Local radio and television stations provide limited information and do not offer the complete advisory available on the University's website and main telephone number as described above. In addition, area radio stations now limit the amount of airtime devoted to announcing weather-related closings and may not be reading the complete list when you are listening. The University provides information to radio stations WTIC (1080 AM/96.5 FM), WRCH (100.5 FM), and WWUH (91.3 FM) and to Hartford's network TV affiliates (WFSB 3, WTNH 8, WVIT 30, WTIC 61). Please follow up on any announcements on TV or radio by checking the University's website or by calling 860.768.4100.

What It All Means

Under most circumstances, the University will open 30 minutes prior to the next scheduled class. Faculty and staff are not to arrive on campus prior to this announced opening time.

During exam periods, Winterterm, and Summerterm, the advisory will specifically detail exam and class times affected and the preceding may not apply. The following summary applies to regular fall and spring semester classes held on campus:

IF IT IS ANNOUNCED THAT "UHART WILL OPEN AT 10 A.M.":

Faculty and staff should report to campus at, and not prior to, 10 a.m.

Classes will begin at 10:30 a.m.

All classes of 90 minutes or less with a start time prior to 10:30 a.m. will not meet.

All classes and labs scheduled at or after 10:30 a.m. will be held at their normal times.

All classes and labs longer than 90 minutes with a start time prior to 10:30 a.m. will meet beginning at 10:30 a.m. if 50 percent or more of the regular meeting time remains. (A 9:30 a.m. to noon lab would meet at 10:30 a.m. because more than 50 percent of the lab time remains.)

IF IT IS ANNOUNCED THAT "UHART WILL CLOSE AT 2 P.M.":

All classes with start times at or after 2 p.m. will not be held.

All classes in session at 2 p.m. will dismiss.

Online Courses

Online courses at the University are not affected by weather-related closings and will meet as scheduled.