Special events are held on a regular basis within Student Centers Administration facilities and are sponsored by a variety of University and external organizations. In order to ensure campus safety and security, the Student Centers Administration, in cooperation with other University service areas, has an established policy for requesting approval of a special event held within our facilities as the most event driven space at the University.
In addition to requesting space through the Student Centers space reservation form, groups must complete an Special Events Toolkit and Operations Plan form (updated as January 17, 2017)
that includes specific information about the event, including date, time, place, number of participants, etc. Once the form is submitted, the Event Services Committee (ESC), comprised of representatives from various campus service and program areas, will review the request and make recommendations for smooth, efficient event execution and further assist with arrangements for event services.
Results from ESC meetings will be posted on this website for review. The Special Events Toolkit and Operations Plan form is designed and intended to be used as an educational tool and documented concept of the management of your event.
With any Special Event, public safety and risk management are top priorities for the Student Centers to consider. The Event Services Committee may at times, defer to the Office of Public Safety, standard Risk Management practices, University officers, municipal, state and federal laws for a final determination regarding event recommendations.
to review the Policy & Procedures for Special Event Scheduling