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OSP Templates


Please note that the grant proposal process must undergo an internal review process prior to actual submission to the funding agency. We ask that you provide all required & final documents to OSP 2 weeks prior to the funder's deadline.

Below you will find the required internal OSP forms for external funding proposals. These forms assist OSP in collecting all critical information as required by the University and requirements of the grant.  OSP will submit all final grants on behalf of the PI.

A completed packet that includes the following items below must to submitted to OSP 2 weeks prior to the funder's deadline for review & approval:

  • ProSum/COI
  • Internal Budget Form
  • Budget Justification
  • Match Form (if applicable)
  • Scope of Work by PI
  • RFP (if applicable)
  1. The newly created ProSum/COI is a PDF fillable form and serves as a key internal document used by OSP and required for all grant submissions by the PI. This form is required by the University as it contains essential information about the PI, grant proposal, as well as obtaining the necessary institutional signatures.

  2. The Internal Budget Template - Public This excel spreadsheet is used for federal funding agencies (NSF, NIH, NEH) and an indirect cost of 43% can be applied to the budget for F&A cost.

  3. The Internal Budget Template - Private This excel spreadsheet is used for private funding such as state, local and foundations where an indirect cost of 10% can be applied. If an indirect cost is not allowed by the funder, the PI may delete the IDC rate formula and note this information on the sheet.

  4. budget justification (if required by funding agency) must support the requested budget being submitted by the PI and must not be more than 3 pages for all years of the project combined.

  5. The Matching Funds Template summarizes the University's cost share or match portion of a proposal. It must be signed by the Dean and contain the correct fund and org numbers for Financial Accounting Services to audit the contribution.


  1. For all federal grants, both NSF & NIH require a biosketch from the PI and CoPI.

  2. Time & Effort Reports are required by all key personnel written into a grant. Time and effort spent on any project that is awarded by public-sector (Federal, State & Local) funds and private funds is required by the University to remain in compliance with government entities and eligible for additional grant and contract funding. Please contact Toni Guilford at x5940 for further assistance.


If your project requires Human or Animal Subject Use, you must obtain approval prior to submitting your final documents to OSP.

Human Subjects Committee:

Human Subjects Form - please use "Proposal Transmittal Form"

Animal Subjects:

Other Internal OSP Institutional Forms

  1. The Letter of Intent is only required when the funding agency requires one and/or another institution requires this information.  The letter of intent may also be required by a funding agency to initiate intent of new proposal.

  2. The Invention Disclosure form is for faculty or staff who have marketable inventions developed using University of Hartford resources. This form is required to begin the process of technology transfer.