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Short-Term Disability

Group Policy Number: 724328
Phone number: 1-877-238-6200
Aetna Website:

The University provides regular full-time staff who have completed one year of continuous service with salary continuation during short-term non-occupational medical disability, including pregnancy but excluding medical disability covered under workers' compensation law, when they become medically certified unable to perform their job. Only absences for injury or illness extending beyond five successive working days, which have been medically certified, are covered under this benefit. The level of benefit is based on completed years of service immediately preceding the extended absence. A maximum benefit of 26 weeks of salary continuation is possible in either the fiscal year or for one continuous disability extending from one fiscal year to the next. Contact HRD to determine your level of benefit.

Benefits under this policy do not begin until the sixth successive working day of absence from the regular work schedule. If a short-term disability is approved by the insurance carrier, the first five days of the absence will be paid by the University. Eligibility for these University-paid days will not exceed two occurrences in any given fiscal year. More than two approved short-term disability absences in any given fiscal year will require the employee to use his/her own personal days or vacation to cover the first five days. In the absence of eligibility for such paid days, any portion of the first five-day period will be unpaid.

The insurance carrier is responsible for claim adjudication and will determine eligibility for benefits upon receipt of appropriate medical certification from a treating physician. It is the responsibility of the staff member to furnish evidence of disability satisfactory to the insurance carrier in order to receive benefit payments. The insurance carrier may withhold benefits under this policy in any case where doubt of disability exists. A physician's clearance for return to work will be required after any medical disability.

During leave with full pay, deductions for applicable benefits will be taken from the employee's wages. If and when benefits are reduced to half pay (check issued only from the insurance carrier), the staff member will be required to use the balance of any allotted personal days and vacation time. If University-paid time is exhausted, the employee will be responsible for his/her share of all coverage-related premiums. Monthly billing will be coordinated by the Bursar's Office.

The University reserves the right to require an independent medical exam by a designated health care provider at the expense of the University as a condition of providing an approved leave.

Disability extending beyond 26 weeks is covered under the University's Long-Term Disability Program administered by the insurance carrier.

The University reserves the right to change the Short-Term Disability Insurance Policy as it deems necessary.

Questions regarding this policy should be directed to your designated HR Service Partner.

Other information:

Short-Term Disability Fact Sheet

This page is designed to summarize the University of Hartford's Short-Term Disability Insurance Plan. It is not intended to be all inclusive. Where there are differences between the provisions of this website and more specific statements contained in University files (such as plan documents), those statements shall control.