The University offers adoption assistance in an effort to balance benefit coverage for biological and non-biological parents. This policy provides all regular full-time faculty and staff reimbursement to help defray the costs associated with legal adoption.
The University of Hartford will reimburse eligible employees for qualifying legal adoption-related expenses up to a maximum of $5,000 per adopted child. There is a lifetime maximum benefit of $10,000 per employee. Qualified expenses directly related to a legal adoption, including agency and placement fees, legal fees and court costs, medical expenses of the birth mother, medical expenses of the child not covered by insurance, temporary foster care costs, immigration, immunization and translation fees, and transportation and lodging relating to travel necessary for the adoption, are reimbursable. Qualified expenses can be reimbursed prior to the finalization of the adoption.
The amount of reimbursement incurred under this plan is not currently subject to income tax withholding. However, these amounts are currently subject to Social Security, Medicare and federal unemployment taxes. Income limitations may apply. Ability to take advantage of this federal income tax exclusion depends upon individual circumstances. Staff and faculty should consult their personal tax advisors for clarification.
Regular full-time faculty and staff are eligible for adoption assistance benefits immediately upon hire for qualified expenses incurred after their start date. If an employee and his/her spouse or same-sex partner both work at the University of Hartford, only one spouse or same-sex partner can utilize this benefit.
To be considered for adoption assistance, a legally adopted child must be under 18 years old or have special needs (as defined in IRC Section 137). The adopted child may be biologically related to either parent.
Adoption expenses must be incurred prior to the adopted child attaining 18 years of age. For reimbursement, complete an Adoption Assistance Claim Form. Claim forms should be submitted within one year of adoption. Itemized receipts for expenses must be attached to the claim form to ensure timely processing.
Questions regarding this policy should be directed to your designated HR representative.
For further downloadable documents, please see the forms page.
The University reserves the right to change the Adoption Assistance Policy as it deems necessary.
This page is designed to summarize the University of Hartford's Adoption Assistance Policy. It is not intended to be all inclusive. Where there are differences between the provisions of this website and more specific statements contained in University files (such as plan documents), those statements shall control.