A projects is a unique, endeavor that has a defined scope and is conducted within a specific timeline. Projects are a collaboration between OTS and other university departments and MUST have a defined Requestor who can identify the functional requirements and success factors. The Requestor is responsible, along with OTS, for the success of the project. To be considered, projects must have the approval of the appropriate dean or officer.
There are two main categories of Technology projects:
1. New functionality
Examples: Purchasing new hardware or software applications, service, or system of any type
These projects often involve one or more of the following activities: review of technical requirements, installation and configuration of new software and/or hardware, integration of a system or service into the enterprise network, enterprise authentication, data feeds from enterprise systems (Banner), installation and configuration of hardware.
If you are thinking about proposing a new application or service for your department or college, please include OTS in the discussion before you submit a proposal. Even if you have already identified the solution and it is funded, there are functional and technical issues to consider before you purchase the product.
2. Change to an existing software application, system, program, report or service
Examples: Upgrading any hardware, software or system, that is in use now but requires an upgrade or functionality enhancements
These projects could be changes required by the vendor such as upgrades or enhancements sought by the requestor. Changes include functionality upgrades to systems and services (hardware and software), including changes to code, logic, or architecture of an application or report.
A proposal that has been sponsored by a dean or officer will be considered for funding by the appropriate Information Technology governance subcommittee (Academic Technology Advisory Committee, Administrative Technology Advisory Committee, Web/Digital Communications Committee). The final step will be presentation of the request to the Information Technology Executive Council. At the conclusion of the review you will be contacted by the appropriate advisory chair with the outcome of your request and to discuss next steps.