All copiers are covered under a blanket maintenance agreement. Charges are made directly to your appropriate budget line at the beginning of the fiscal year or when a new purchase or lease is made. If you wish to cancel or not renew a maintenance agreement, notification should be sent to the Procurement Department in writing at least 40 days prior to the end of the fiscal year. A memo or e-mail is all that is required. You will need to make arrangements to have the equipment removed.
Leasing a copier
The Procurement Department will be coordinating new copier leases twice each year. Single item leasing will no longer be done. if your interested in leasing a new device, please contact us to discuss your options.
When you receive your new copier
You must email the Procurement Department with the serial number, ID number, and installation date. If you have had a demonstration unit in place and will be purchasing that unit, be sure the serial number and ID number are on your purchase requisition(s) before sending them to Procurement.
Moving or displacing a copier
You must notify the Procurement Department, so we can change the location in our records. Copiers taken out of service may NOT be thrown in a dumpster. You must contact Procurement to make proper arrangements. Because copiers are considered toxic waste, you may be charged a fee for removal.