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The Rules

  • All purchasing activity goes through the Procurement Department. Vendor contacts and contracts are the responsibility of the Procurement Department. Contact us first. We will explain the policies and direct you to other departments if appropriate.
  • Only the Procurement Department has the authority to approve an order on behalf of the University of Hartford. Any orders placed by individuals without Procurement Department approval will not be valid and will be a personal transaction between the vendor and the individual. This includes contracts.
  • Our purchasing is conducted on a competitive basis. These rules apply: (1) up to $1,499, the quoting person and date are noted on the requisition; (2) up to $2,999, one quote is required; and (3) over $3,000, at least three (3) bids are required.
  • Bids are assigned a time and due date. Bids can be submitted by mail, fax, or by e-mail. All bids are sealed. No tabulations or other information, other than notification of award, will be supplied. The University of Hartford is a private institution.
  • Orders for goods and/or services should only be accepted with a valid purchase order number or purchase order signed by the Director or Procurement.
  • Any purchases are to be FOB Destination and shipped complete, unless otherwise agreed upon.
  • Trial Equipment - Notify the Procurement Department of the trial and submit any forms that apply to the trial for review.