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Direct Deposit

What Is Direct Deposit?
Direct deposit is the electronic transfer of a payment directly from the account of the payer to the recipient's account.  Direct deposit is a safe and easy way to have your salary deposited directly into your checking or savings account into bank accounts of your choice.

As a reminder, Direct Deposit is condition of employment and that all live payroll checks are mailed, you may want to consider updating your Payroll Address with the Human Resources Department.
 
Benefits of Direct Deposit

  • It's convenient—no more trips to the bank.
  • It's safe and reliable—protects against the loss or theft of checks.
  • You can still access your funds, even if you're out of town, sick, or busy.
  • It helps you manage your money—you may have your paycheck deposited into multiple accounts.

How Do I use Direct Deposit?
Complete a direct deposit authorization form to establish a direct deposit account and return to the Human Resources Department. Direct Deposit Authorization Form

The following bank information is required:

  • ABA Routing number:  Bank routing number or routing transit number (RTN) is a nine digit number used to identify a financial institution.  The routing number appears at the bottom of your bank-issued checks. They can also be found on on-line banking sites of the financial institution.  Please contact your financial institution if you are unsure of your routing number. 
  • Account number:  Your complete account number(s)
  • Account type:  Indicate checking or savings account.
  • Verification of Account:  If you enroll via direct deposit form, please provide a void check or documentation of savings account number from your bank.  Link to form:  Direct Deposit Authorization

Sample of check identifying the transit routing number:

routingnumber

Pre-note process:
A pre-note process is required by the bank for each new direct deposit account that is recorded in the system. During this period a paper check will be issued while the account is tested. Direct deposit will usually start within one to two pay periods.  A direct deposit advice that details your gross pay, associated deductions, and net amount deposited to your bank account is available on-line via the Employee Self-Service Center.
   
Stopping a Direct Deposit

If necessary, notify the Payroll Department immediately to stop direct deposit for an upcoming payment.  A new direct deposit authorization request must be submitted to the Human Resources Department for any changes.  Any questions, please contact the Human Resources Department.

Do not close an account before stopping your direct deposit.  If you close an account before the Payroll Department is notified, payment may be delayed while funds are recovered.  Direct Deposit funds returned from the bank are paid to the employee on their next scheduled pay cycle.

Direct deposit remains in effect until you request to inactivate it.
You may inactivate your bank accounts by completing the direct deposit form and returning the form to the Human Resources Department.

Changing a Direct Deposit
Changes to direct deposit accounts generally take one to two pay periods to process.  An actual check will be issued between the inactivation of your current and the activation of your new account unless you choose to waive the pre-note process.

Direct deposit remains in effect until you request to inactivate it.
You may inactivate your bank accounts by completing the direct deposit form and returning the form to the Human Resources Department.  
 
Changing a Direct Deposit

Changes to direct deposit accounts generally take one to two pay periods to process. An actual check will be issued between the inactivation of your current account and the activation of your new account.

Reporting Accounts Closed Due to Fraudulent Activity
Contact the Payroll Department immediately if your bank account(s) must be closed due to fraudulent account activity.