Changes to Personal Information
Employees may update an address, telephone number, name, marital status, or emergency contact by contacting the Human Resources Development office. Your change will update payroll and personnel files.
Direct Deposit - Check Distribution
As of April 1, 2013, Direct Deposit is mandatory for all employees. Checks are produced for the pre-notification process of direct deposit.
As of April 2018, all Live checks will be mailed to your Payroll Address on file.
Immigration and Nationality
I-9 (PDF) Under the Immigration and Nationality Act, you must verify the identity and employment eligibility of anyone you hire for employment in the United States. This includes citizens and noncitizens alike. The Employment Eligibility Verification Form I-9 (PDF) was developed by the Immigration and Naturalization Service (INS) for verifying that persons are eligible to work in the United States. Please contact Human Resources Development office for further information.
Tax and W-2 Information
The Federal Form W-4, Employee’s Withholding Allowance Certificate has been made available to update through Employee Self Service.
Employees who claimed exempt status in 2018 and wish to continue their exemption for 2019 must submit a new Form W-4 through Employee Self Service in February.
If an employee whose exemption expires and does not file a new form, withholding will be as if the employee were single, claiming no withholding allowances until the employee submits a new Form W-4 .
Form W-4—Employee's Withholding Allowance Certificate
The Connecticut W-4 is also available to update through Employee Self Service.
The Department of Revenue Services offers a free informational packet called Is My Connecticut Withholding Correct?* for employees who are uncertain of their tax liability.
The following link can be used to verify correct withholding, obtain a new Form CT-W4, or seek additional information from the Connecticut Department of Revenue Service website: www.ct.gov/drs/site/default.asp.
How to Read Your W-2 Form
Box 1: Wages, Tips, and Other Compensation
Your reportable income for federal income tax purposes. This figure is calculated by subtracting your total before-tax deductions* from your total gross earnings.
Box 3 and Box 5: Social Security Wages and Medicare Wages
Your total gross earnings less or plus:
Less: Deductions for health and dental insurance
Less: Deductions for flexible spending accounts
Plus: Premium for taxable fringe benefits such as group-term life insurance over $50,000, tuition abatement, use of company vehicle, and others.
Box 10: Dependent Care Benefits
The amount deducted for a dependent care reimbursement account.
CODE E: Your contributions to a 403(b) plan (tax-sheltered annuity)
CODE G: Your contributions to a 457 plan (deferred compensation)
CODE C: Taxable cost of group-term life insurance over $50,000 (included
in boxes 1, 3 [up to social security wage base], and 5)