Changes to Personal Information
Employees may update an address, telephone number, name, marital status, or emergency contact by contacting the Human Resources Development office. Your change will update payroll and personnel files.
Checks are distributed to employees, via their work departments, on alternating Fridays with the exception of third shifts. Employees must not cash or deposit checks until 3 p.m. on pay Thursdays (the start of the next banking day). Notification is sent via UNotes whenever a check distribution date is to be changed due to a holiday, inclement weather, or other exceptional circumstances. As of April 1, 2013, Direct Deposit is mandatory for all employees.
Immigration and Nationality
I-9 (PDF) Under the Immigration and Nationality Act, you must verify the identity and employment eligibility of anyone you hire for employment in the United States. This includes citizens and noncitizens alike. The Employment Eligibility Verification Form I-9 (PDF) was developed by the Immigration and Naturalization Service (INS) for verifying that persons are eligible to work in the United States. Please contact Human Resources Development office for further information.
Tax and W-2 Information
The Federal 2014 Form W-4, Employee’s Withholding Allowance Certificate has been made available by the IRS.
The 2014 Form W-4 is available for download as an Adobe .pdf file at the bottom of this page and in the Payroll Department. It is also available from the IRS here* www.irs.gov/pub/irs-pdf/fw4.pdf.
Employees who claimed exempt status in 2013 and wish to continue their exemption for 2014 must submit a new Form W-4 to the Payroll Department by Feb. 3, 2014. These employees should complete only lines 1, 2, 3, 4, and 7, and sign the form to validate it.
If an employee whose exemption expires on Feb. 16 does not file a new form, withholding will be as if the employee were single, claiming no withholding allowances until the employee submits a new Form W-4 .
Form W-4—Employee's Withholding Allowance Certificate
The Connecticut W-4 is also available. This form was revised effective Jan. 1, 2014.
Download State Form CT W-4
The Department of Revenue Services offers a free informational packet called Is My Connecticut Withholding Correct?* for employees who are uncertain of their tax liability.
The following link can be used to verify correct withholding, obtain a new Form CT-W4, or seek additional information from the Connecticut Department of Revenue Service website: www.ct.gov/drs/site/default.asp.
How to Read Your W-2 Form
Box 1: Wages, Tips, and Other Compensation
Your reportable income for federal income tax purposes. This figure is calculated by subtracting your total before-tax deductions* from your total gross earnings.
Box 3 and Box 5: Social Security Wages and Medicare Wages
Your total gross earnings less or plus:
Less: Deductions for health and dental insurance
Less: Deductions for flexible spending accounts
Plus: Premium for taxable fringe benefits such as group-term life insurance over $50,000, tuition abatement, use of company vehicle, and others.
Box 10: Dependent Care Benefits
The amount deducted for a dependent care reimbursement account.
CODE E: Your contributions to a 403(b) plan (tax-sheltered annuity)
CODE G: Your contributions to a 457 plan (deferred compensation)
CODE C: Taxable cost of group-term life insurance over $50,000 (included
in boxes 1, 3 [up to social security wage base], and 5)