SASC is located on the second floor of the Beatrice Auerbach Computer Center and Administration Building and processes reimbursements for University purchases of $25 or less. In order to be reimbursed for purchases you make on behalf of the University, you are required to fill out a petty cash voucher form, have it authorized by your department head, and attach all appropriate original receipts. An original receipt must accompany your request in order for you to receive reimbursement from SASC.
To receive petty cash reimbursement from SASC:
Only $25 per day can be claimed against a general ledger account. Requests for amounts greater than $25 or those not accompanied by a receipt need to be requested by an order for check or personal expense voucher form which is processed through the Financial Accounting Office.
ACCEPTING CHECK, CASH OR CREDIT CARD PAYMENTS TOP
In order for your department to accept payments, you need to read the University of Hartford Cash Control Guidelines and bring a signed copy of the acknowledgement form to SASC. A copy of these guidelines can be obtained by contacting SASC. Please click here to access the Cash Control Guidelines. Please click here for the Cash Control acknowledgement form.
All payments must be properly secured at all times.
Credit Card Payments:
There are very strict Payment Card Industry (PCI) rules that must be adhered to. Therefore, the University has moved credit card processing to an online system.
Please note that a transaction fee may be assessed to departments accepting credit card payments. Contact the Bursar's Office if you have any questions regarding any additional fees.
It is important that you do not hold on to payments. There are several reasons why each department needs to process deposits in a timely manner. Here are a few of them:
CASHNet E-Market TOP
The CASHNet E-Market solution can be used to allow various campus-wide departments to seamlessly accept and authorize payments. The department can work with the E-Market Administrator for acceptable payment options. Types of payments are determined by the individual department (already defined by the Bursar's Office) and can include one-time payments for events on campus and conference registration fees. At checkout, the user will click “pay here” and the transaction will be transmitted through CASHNet. Please allow a 4 week lead time for the E-Market to be created.
The University of Hartford requires all university departments interested in using an E-Market solution to obtain the proper approvals. Please review the E-Market Policies manual prior to requesting a storefront. A “Request for E-Market Checkout” form (see attachment A) needs to be completely filled out prior to initiating a request. Please note that this form is for information purposes only, to be used in determining the necessity of creating your E-Market request. The E-Market Administrator does not have final approval to create or publish an E-Market checkout. The form requires that the following information be identified:
Miscellaneous Deposits: TOP
All miscellaneous deposits received in SASC must have a completed Miscellaneous Deposit Form included with the payments.
Ideally, payments should be brought to SASC daily, but should not be held for more than 5 business days. Please be advised that SASC's priority is to wait on students and answer telephone calls prior to processing miscellaneous deposits. However, SASC attempts to process deposits within 3 business days.
Deposits can be dropped off at the Reception Desk (please hand them to a person) or placed in the locked deposit box located in the side of the Reception Desk.
SASC general operating hours are:
8:30 a.m.–5 p.m. Monday–Thursday
8:30 a.m.–3 p.m. Friday
Please note that we are particularly busy processing student transactions and answering customer telephone calls during advance registration and the first week of classes. Additionally, we generally have longer wait times between 12 and 2 p.m.
TUITION ABATEMENT TOP
The University of Hartford offers a tuition abatement program to its full-time and part-time employees. Please contact the Human Resources Development Office for detailed information regarding this benefit.
The Bursar's Office processes a credit to the student account receiving the abatement. The process is as follows:
Please note that abatement covers tuition only. Fees are due at the time of registration. The Bursar's Office is not responsible for tuition abatement forms not received. Employees should allow 7 business days for the processing of their tuition abatement form. If the abatement form is not received in our office prior to the billing due date, the student's account will be assessed and he or she will be expected to pay for any fee charged while he or she is in default of payment.
REQUEST FOR A CASH BOX TOP
University departments can request a cash box to be used at their University sponsored event by contacting Diane Purcell, Bursar Senior Accountant.
In order for your department to accept payments, you need to read the University of Hartford Cash Control Guidelines and bring a signed copy of the acknowledgement form to SASC. A copy of these guidelines can be obtained by contacting SASC or click here to print a copy of the Cash Control Guidelines. Please click here to obtain the Cash Control acknowledgement form.
You will not need to complete a Cash Control acknowledgment form if one is already on file. Please contact Jennifer Furgerson at 860.768.5431 or firstname.lastname@example.org if you need to confirm receipt of this form.
Requests for a cash box needs to be made through the Bursar's Office. Please make requests at least two weeks prior to the date of the event. If you plan to accept credit card payments, please contact Jennifer Furgerson regarding a CASHNetvE-Market solution. Please see CASHNet E-Market above.
Please note that all items requested must be signed out of the Bursar's Office and must be returned on a mutually-agreed-upon date. You are required to submit: