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Do Abbreviate

"Dr.," "Rev.," and all military titles when they precede a name.

  • The word "the" should precede "Rev." in a title: "the Rev. Billy Graham."
  • Do not use "Dr." with a professor's name. The University uses this title only with medical doctors, dentists and veterinary doctors.

Use an ampersand (&) only if it is part of an official name:

  • Procter & Gamble
  • College of Arts and Sciences

Academic degrees:

  • Associate in Arts (AA), Bachelor of Science (BS), Bachelor of Music (BM), Master of Education (MEd), Doctor of Philosophy (PhD)

Names of states

  • Spell out state names in running text.
  • Abbreviate state names when used with town or city in photo captions, lists, tables, and short-form listings of political party affiliation.
  • Use two-letter postal abbreviations only in mailing addresses that include a zip code.
  • For headlines, avoid abbreviating states whenever possible.

Names of months with specific dates MAY be abbreviated except in the case of March, April, May, June, and July. Never abbreviate any month when it stands alone or with only a year.

  • Classes begin on Sept. 5 this year. 
  • February 2018 was unusually warm.

Do Not Abbreviate

Names of other countries. Abbreviate United States as U.S. or U.S.A. only when it is an adjective (U.S. customs). Spell out when used as a noun:

  • We live in the United States.

The word "percent" using a symbol in general copy:

  • Alumni participation in the Annual Fund went up 10 percent this year.

"Assistant" and "associate" when part of a title:

  • He is an assistant professor of art history (not asst. prof. of art history)