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Do Abbreviate

"Dr.," "Rev.," and all military titles when they precede a name.

  • The word "the" should precede "Rev." in a title: "the Rev. Billy Graham."
  • Do not use "Dr." with a professor's name. The University uses this title only with medical doctors, dentists and veterinary doctors.

Use an ampersand (&) only if it is part of an official name:

  • Procter & Gamble
  • College of Arts and Sciences

Academic degrees:

  • Associate in Arts (AA), Bachelor of Science (BS), Bachelor of Music (BM), Master of Education (MEd), Doctor of Philosophy (PhD)

Names of states following names of cities and towns.

  • Use two-letter postal abbreviations only with ZIP codes in mailing addresses:
  • She was born in Farmington, Conn., in 1952.
  • Send your class notes to University of Hartford, Office of Alumni Relations, 200 Bloomfield Avenue, West Hartford, CT 06117.

Names of months with specific dates:

  • Classes begin on Sept. 5 this year.
  • Do not abbreviate March, April, May, June or July.

Do Not Abbreviate

Names of other countries. Abbreviate United States as U.S. or U.S.A. only when it is an adjective (U.S. customs). Spell out when used as a noun:

  • We live in the United States.

The word "percent" using a symbol in general copy:

  • Alumni participation in the Annual Fund went up 10 percent this year.

"Assistant" and "associate" when part of a title:

  • He is an assistant professor of art history (not asst. prof. of art history)